MENO-kit Privacy Policy
We take our responsibilities to the processing and security of research data seriously, this includes complying with the EU General Data Protection Regulation (GDPR) and the UK’s Data Protection Act 2018.
This information will be kept up to date and you can revisit this site at any time.
Lawful Basis
GDPR requires all organisations to specify a lawful basis for data processing. Lancaster University’s lawful basis for processing identifiable personal data for accessing the toolkit is ‘contract’. For any feedback sought or provided, the lawful basis is ‘consent’. For any information personal data provided for REF (see below section 'Research Excellence Framework') is a ‘task in the public interest‘.
In addition to using cookies on our website, we may collect the following information. We will always ask before we collect such information:
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Name, employing organisation details, and job role;
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Contact information including email address;
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Demographic information such age, gender, if you choose to provide it;
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Feedback on the toolkit, if you choose to provide this information.
Within our feedback forms, we ask users to provide information related to their health, sexuality and ethnicity in order to understand the demographics of our users. The provision of this information is at the discretion of individual users and by providing this you are giving MENO-kit at Lancaster your explicit consent to use this data as described.
The UK GDPR gives you certain rights over your personal data. These can include the right to access personal data, the right to rectify inaccurate data, the right to have data deleted, the right to restrict uses of personal data, and the right to withdraw consent.For further information concerning your rights over your own personal data, please refer to the University’s website
Staff at Lancaster University, beyond the MENO-kit team, may occasionally need to also access the data. This could be for compliance checks or for preparing case studies to disseminate the impact the research has had on the wider environment beyond academia. In the case of case studies, personal data would always be anonymised or removed before publication or dissemination.
Where personal data is shared with Wellbeing of Women, this will be based on your consent. Where required, we will obtain your explicit consent before sharing your data for communication purposes.
Data Security
The university has robust security information policies in place to protect your personal information. All staff in the University have a responsibility to make sure that your data is handled securely. For further information please refer to the University’s Information Security Policy and Processes.
Data including name, employing organisation information (i.e. name, size), email addresses may also be collected and stored on Wix. Collected data will be exported from Wix and saved within a restricted access project folder in OneDrive held on Lancaster University's network and created by the MENO-kit team or other staff involved in the management of the website. For more information about how Wix uses the data see their privacy notice.
Data will also be collected and stored in the Lancaster University Qualtrics account. Collected data will be exported from Qualtrics and saved in OneDrive folder held on Lancaster University's network, created by MENO-kit team or associated staff member. This folder has restricted access for the research team members. For more information see Qualtrics privacy notice.
The MENO-kit website uses Paperturn (www.paperturn.com) to display an embedded magazine for Module 2 in its webpage. For more information about Paperturn and how it manages data, please see their Privacy Notice
Cookies Notice
MENO-kit ("we", "our" or "us") is committed to protecting the privacy of all visitors who use our website, located at www.meno-kit.org.uk, including all the sub-domains, mobile versions, widgets, plugins, or other related services (“Website” or “Service”). This Cookies Notice explains how we use cookies and similar tracking technologies to recognise you when you visit our Website. This helps us enhance and personalise your user experience, to monitor and improve the performance and usability of our Website, and to analyse traffic on our Website.
What Are Cookies?
Cookies are small pieces of text sent to your web browser by a website you visit. A cookie file is stored in your web browser and allows the Website or a third party to recognise you and make your next visit easier and the Website more useful to you.
Types of Cookies We Use
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Essential cookies: These are cookies that are required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our Website.
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Marketing Cookies: These cookies are used to track advertising effectiveness to provide a more relevant service and deliver better ads to suit your interests.
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Analytical cookies: These allow us to recognise and count the number of visitors and to see how visitors move around our Website. This helps us improve the way our Website works.
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Functional Cookies: These cookies collect data to remember choices users make to improve and give a more personalised experience.
How We Use Cookies
We use cookies to understand how you use our website, and to improve both its functionality and your shopping experience. Here are some of the ways we use cookies:
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To keep you signed in
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To remember your site preferences
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To help you navigate between pages more efficiently
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To enable a service to recognise your device
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To analyse visitor numbers and behaviours
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To measure the effectiveness of digital advertising campaigns and attribute conversions
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To deliver relevant advertisements based on your browsing activity (where you have consented to marketing cookies)
Google Analytics
This website uses Google Analytics, a web analytics service. Google Analytics uses cookies to help us analyse how users interact with the website. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers which may be outside the UK or European Economic Area.
We use this information to compile reports on website activity and to improve the website. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
We may also use analytics tools provided within the website platform to help us understand how visitors use our website and improve its performance.
Digital Advertising and Conversion Tracking
MENO-kit, or our partners, for example Wellbeing of Women may run digital advertisements that direct users to this website. To understand the effectiveness of these campaigns, conversion tracking technologies (such as cookies or pixels placed by advertising platforms) may be active on this site.
These technologies may record whether you arrived at this site via an advertisement, and whether you took a particular action after visiting. This data is used solely to measure campaign performance and is processed on the basis of your consent (where you have accepted Marketing Cookies).
No directly identifiable personal information is shared with advertisers. You can withdraw your consent to marketing cookies at any time using the cookie settings on this website.
How to Control Cookies
When you first visit our Website, you will be asked to set your cookie preferences via our cookie banner. You can choose to accept or reject non-essential cookies.
Most web browsers allow you to control cookies through their settings preferences. However, if you limit the ability of websites to set cookies, you may worsen your overall user experience.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
Cookies we use include:
Sharing your data
We may share your personal data with Wellbeing of Women, a UK registered charity that has funded the MENO-kit project. It will be used to inform you about their work, services, and research through email updates.
Where you have provided your consent, Wellbeing of Women may use your information to contact you about their research, services, campaigns, fundraising or other initiatives relating to women’s health.
For more information about how Wellbeing of Women processes your personal data, please see their privacy policy: https://www.wellbeingofwomen.org.uk/privacy-policy/
Data Retention
We do not keep data longer than is necessary and follow Lancaster University’s retention schedule.
Research Excellence Framework
As part of the Research Excellence Framework 2029 exercise information relating to external parties will be collected. A data collection statement is available here
Contact
If you have any questions about MENO-kit, please contact the team at: meno-kit@lancaster.ac.uk.
If you have any concerns or complaints about the use of your personal data in Lancaster’s research projects, please contact the university’s designated Data Protection Officer:
Mike Abbotts, Information Governance Manager
Email: information-governance@lancaster.ac.uk
Contact Mike if you have any concerns or complaints about this Notice or about the way your personal data is being used.
Lancaster University is the Data Controller for the personal data collected through the MENO-kit website.
Where your data is shared with Wellbeing of Women, they will act as a separate Data Controller for any use of your data for their own purposes. This means they are responsible for how they process your personal data in accordance with their own privacy policy.
The University’s contact details are:
Lancaster University, Bailrigg, Lancaster, LA1 4YW, United Kingdom
If you are not happy with the way the University has handled your concern or complaint then you may submit a complaint, to the Information Commissioner’s Office.
If you have provided consent to receive communications from Wellbeing of Women, you can withdraw your consent at any time using the unsubscribe options provided or by contacting us.
Please see their privacy policy: https://www.wellbeingofwomen.org.uk/privacy-policy/
